Processor Fields

What is a Processor

Unlock the full potential of your Google Forms with processors – the essential configurations that seamlessly deliver email notifications when a form is submitted. Processors act as the backbone, streamlining your communication strategy by ensuring timely and customized emails reach both yourself and the form respondent.

Key Features of Processors:

Tailored Notifications:

Google Form to Email:

Notify People Instantly:

Send Customized Emails:

Form to Email Notification:

Enhance Your Email Communication:

Streamlined Workflow:

Dynamic Content Delivery:

Effortless Configuration:

Processor Name

The "Processor Name" is more than just a label; it's your key to streamlined and organized communication within your Google Forms ecosystem. By assigning easily identifiable names to your processors, you enhance the efficiency of your workflow, ensuring each processor serves its designated purpose seamlessly.

Understanding the Significance of Processor Names:

Clear Identification:

Tailored Communication:

Efficient Workflow Management:

Realizing the Potential:

FormOwner Processor:

Respondent Processor:

Benefits of Naming Your Processors:

Organization and Clarity:

Ease of Configuration:

Optimizing Workflow Efficiency:

Customized Names, Customized Solutions:

Effortless Management:

Set From Name or the Sender's Name in Email for Google Form to Email Notification

The "From Name" or "Sender Name" is the name displayed in the recipient's email inbox. It differs from the email address or the sender's address and serves as an essential field providing you with the opportunity to promote your brand or establish a personal connection with your recipients.

Why it Matters

This optional field allows you to customize the sender's name associated with your email notifications. By providing a distinct "From Name," you enhance brand visibility and establish a recognizable presence in your recipients' inboxes. It's a small yet impactful way to leave a lasting impression.

Default Name from Gmail Account

If you choose not to provide any value in the "From Name" field, the default name associated with your Gmail account will be used. However, taking a moment to personalize this field can significantly improve the recognition and engagement of your email recipients.

Changing Sender's Name Associated with Your Email Address

If you wish to change the name associated with your email address, you can follow the instructions provided here. This gives you the flexibility to adapt your sender's name based on specific communication needs.

Leveraging Dynamic Form Field Expression Syntax

For advanced customization, you can leverage our dynamic form field expression syntax. This powerful feature automatically extracts values from specific form fields for each form response. This dynamic approach allows you to dynamically set the sender's name based on the respondent's input.

Important Note

While you can change the sender's name in the notification email to that of the respondent using the "From Name" field, it's important to note that it is not possible to set the "from" email address to that of the respondent.

Set To Email Address(es) for Notifying People on Google Form Submit

To Email Address(es) Configuration

This field corresponds to the "TO" field in other email clients that you use to send emails. It plays a crucial role in specifying the main recipients of your email notifications.

Send Emails to Multiple people on google form submit

You can specify multiple email addresses in this field, separated by commas. This allows you to send form responses to multiple people simultaneously.Alternatively, you can utilize two different processors if you prefer to send emails with different content to different recipients. This approach provides flexibility in tailoring your communication strategy.

Dynamic Form Field Expression Syntax

For advanced use cases, such as collecting email addresses during form submission and including them in email notifications, you can leverage our dynamic form field expression syntax. This syntax automatically extracts values from specific form fields for each form response.

For example if you have a Short answer question  in your form Provide your Email then the expression you can use is {{ Provide your Email }}. Note that if you change the question title in the future, you must update this expression accordingly.

This dynamic approach allows you to include the email address(es) provided by users in your email notifications seamlessly.

Set CC Email Address(es) for Notifying People on Google Form Submit

In Form Notify - Email Notifications, the "CC Email Address(es)" feature allows you to set additional email addresses to be included in the CC (Carbon Copy) field when notifying people upon Google Form submission. This functionality aligns with the familiar "CC" field found in other email clients, providing an effective means of extending communication to multiple recipients.

How to Configure CC Email Address(es)

Specify Multiple Email Addresses:

Dynamic Form Field Expression Syntax:

Example Expression:

If, for instance, your form includes a Short Answer question asking users to provide their email address (e.g., "Provide your Email"), the expression to use would be {{ Provide your Email }}. Keep in mind that if you change the question title in the future, you must update this expression accordingly.

Accessing the "CC Email Address(es)" Field

You can find the "CC Email Address(es)" field by clicking on "Show Advanced Fields" while creating or editing a Processor in the add-on. This option expands the available settings, giving you more control over the notification process.

Why Use CC Email Address(es)

Collaboration and Information Sharing:

Customization Based on Form Responses:

Important Note:

Ensure that the "Show Advanced Fields" option is selected to reveal and configure the "CC Email Address(es)" field.

Set BCC Email Address(es) for Notifying People on Google Form Submit

Form Notify - Email Notifications provides you with the flexibility to include additional recipients in the BCC (Blind Carbon Copy) field when notifying people upon Google Form submission. This feature mirrors the functionality found in the "BCC" field of other email clients, ensuring that certain recipients receive notifications discreetly.

How to Configure BCC Email Address(es)

Specify Multiple Email Addresses:

Dynamic Form Field Expression Syntax:

Example Expression:

Accessing the "BCC Email Address(es)" Field

You can find the "BCC Email Address(es)" field by clicking on "Show Advanced Fields" while creating or editing a Processor in the add-on. This option expands the available settings, giving you more control over the notification process.

Why Use BCC Email Address(es)

Discreet Communication:

Dynamic Customization:

Important Note:

Ensure that the "Show Advanced Fields" option is selected to reveal and configure the "BCC Email Address(es)" field.

Customize Reply-To Email Address for sending Email on Google form submit

When Email recipients reply to an Email, the default behavior is to send the reply to the same address from which the original Email was sent. However, the add-on understands that there are instances when you might want replies to be directed to a different Email address automatically.

Changing the Reply-To Address

To set a different Reply-to address follow these simple instructions:

Importance of Reply-To Address

The "Reply-to Address" field  is optional, but it holds significance in scenarios where you want replies to be sent to a specific address other than the sender's. To set a different Reply-to address for your gmail account follow the instructions here .When Reply-To  field is set from the add-on, it takes precedence over other settings in your Gmail account.

Why Set a Different Reply-To Address?

By setting a different Reply-to address, you enhance the flexibility and efficiency of your communication process through the add-on.

Set From Email or Sender's Email Address

Have you ever wanted to send emails from another Gmail or non-Gmail address within your original Gmail account? The add-on allows you to do just that by seamlessly integrating multiple aliases or other Gmail addresses associated with your original Gmail account.

How to Use Multiple Aliases or Gmail Addresses

Adding Aliases:

Configure From Email in Form Email Notifications

Automatic Alias Population:

Selecting From Email:

Optional Field with Default Gmail Settings

No Set? Use Default:

When to Use Different Sender's Email

This feature is particularly helpful when the person managing the form is different from the person who owns the form. Additionally, you might find it useful to change the sender's email when you've created a Google Form under your personal Google Account but wish to send emails on behalf of your work or university email account.

Experience Flexibility and Convenience

Enhance the flexibility and convenience of your email notifications by customizing the sender's email address based on your specific needs.

Set Email Subject for Sending Email on Google Form Submit

The "Email Subject" field empowers you to customize the subject line of your email notifications. This simple yet powerful feature allows you to convey the essence of the form response right in the subject.

How to Configure Email Subject

Static and Dynamic Expressions:

Example Usage:

Customization for Impactful Communication

Essence of the Form Response:

Dynamic Substitutions:

Why Customize Email Subjects

Improved Recognition:

Enhanced User Experience:

How to Customize Email Content When a Google Form Response is Received

One of the standout features of this powerful Google Forms add-on is the ability to craft personalized and highly customizable email notifications tailored to your needs.Following are few of the things you can utilize to customize Email body.

Email Customization with HTML

Form Notify allows you to elevate your communication by customizing email content using HTML. Unleash your creativity to design visually appealing and engaging emails that resonate with your audience.

Include Entire Form Response or Specific Answers

Take control of the information you share by choosing to include either the entire form response or specific answers in your email notifications. This flexibility ensures that your communication is relevant and focused on the details that matter most to you.

Utilize Static and Dynamic Expressions

Form Notify empowers you with a range of static and dynamic expressions, automatically populated for your convenience. Easily access these expressions through two separate drop-downs, enabling you to personalize your email content with ease. 

Default Email Template or Complete Customization

While Form Notify comes with a default email template that neatly organizes user answers in a tabular format, you have the freedom to go beyond. Fully customize your email template to match your brand identity or communication style. The possibilities are endless!

Creating or Editing Processors - Customizing Email Body

When you create or edit a processor, seize the opportunity to define the content of your email messages. This is the crucial step where you shape the narrative that goes out when someone submits a new form. Make it compelling, informative, and tailored to your unique requirements.

Remember, Form Notify is designed to put you in control, allowing you to communicate effectively and professionally with each form submission.


Send Email to Submitter who submitted the google form

There are times when you want to send an acknowledgement to your respondent when the respondent submits the google form.To be able to send an email acknowledgement you need the email of the form respondent.You can get the submitter email in several ways.

Google form can automatically get the respondent email.This requires a setting that can be done at individual form level or for all the new forms in your account.To allow google to collect Email address for all the new forms open a google form and click on Preferences from the three dot menu on the top right corner.Then select 

Collect email addresses and save the settings.

You can also allow google to collect Email address at the individual form level from the form settings as shown below

You can also collect email on your own with a short answer question on the google form.Depending on how you are collecting the email ,you can tell the add-on how to identify the respondent email.Select Send Email to Submitter ? .This will show a drop down and show all the short answer questions along with 

AUTO COLLECTED EMAIL.If you have allowed google to collect email address of the respondent and want to use the same for sending an acknowledgement email , select AUTO COLLECTED EMAIL.If you have set up a short answer question to collect the respondent email then select the same field .The value from this will be used to send the email to form respondent.

Attach a PDF for Form to Email Notification

Sometimes, you may have the need to consolidate all responses into a single, easily shareable document. The add-on provides you with the ability to attach a PDF file containing all the answers for enhanced convenience and documentation.

How to Enable PDF Attachment

Select the Field:

Choose a File Name:

Include Your Brand Logo

Logo Placement:

Select Logo from Google Drive:

Enhance Communication and Presentation

Attaching a PDF with all responses, complete with your brand logo, enhances the presentation and professionalism of your email notifications. It streamlines information sharing and provides a comprehensive overview of form submissions.